Privacy policy

This policy explains what personal data Siraj eBooks Publications collects through this website, why, and what you can require us to do with it. It is written against India's Digital Personal Data Protection Act, 2023 ("DPDP Act").

1. Who is responsible

Siraj eBooks Publications is the data fiduciary for the processing described here. The entity is in the process of incorporation; its registered name, address and corporate identity number will be published on completion, and this policy will be updated then.

2. What we collect

When you submit a manuscript, we receive what you choose to send: your name, email address, phone or WhatsApp number if you give one, the genre, language and word count, the manuscript's status, your description of the book, and any file you attach to that email.

When you email us at any address on this site, we receive your address, the message, and anything you attach.

When you buy an ebook through a platform, we receive the order details the platform shares with the publisher, typically an order reference, the title, the amount and the buyer's email. We never see your card or bank details.

When you write to us about an institutional order, we receive the institution's name, the contact person's details and the purchase order.

3. Why, and on what basis

• To read and respond to your manuscript, which you initiate by sending it. Our basis is your consent, given by the act of sending, and the step of taking that assessment forward at your request.
• To publish and administer a title once an author agreement exists. Our basis is that contract.
• To fulfil orders, invoices and statutory records. Our basis is the contract and our legal obligations under tax and company law.
• To answer a query or a grievance. Our basis is your request and our obligation to respond.

We do not sell personal data, and we do not use a manuscript or its author's details for advertising.

4. Cookies and analytics

This site sets no advertising cookies and runs no third-party trackers. The calculators run entirely in your browser and send nothing anywhere. Our hosting provider and any email provider we use keep standard technical logs, such as access times and IP addresses, for security and reliability.

If we add analytics later, it will be listed here with what it measures before it is switched on, and it will not be used to build advertising profiles.

5. Who we share with

• Service providers that run the site, the email and file storage, bound to use the data only for us.
• Publishing platforms such as Amazon, Kobo, Google and Apple, when a title is distributed there.
• Professional advisers such as a chartered accountant or lawyer, where a matter requires it.
• Authorities, where the law requires disclosure, and courts in a proceeding.

Some providers may process data outside India as part of normal cloud hosting. We rely on the cross-border provisions of the DPDP Act and will update this notice if the Central Government notifies territories to which transfers are restricted.

6. How long we keep it

• Submissions we decline or do not proceed with: up to 24 months from the last exchange, then deleted, so we can answer if you write again.
• Manuscripts under assessment or in production: for as long as the assessment or the agreement lasts.
• Author and royalty records: for the term of the agreement and the period afterwards that tax and contract law require.
• Accounting and tax records: eight years, as required of companies under Indian company law.

7. Your rights

As a data principal under the DPDP Act you may:

• ask for a summary of the personal data we hold about you and who we have shared it with;
• ask us to correct, complete or update it;
• ask us to erase it, where we no longer need it for the purpose it was given;
• withdraw consent at any time, after which we stop the processing that relied on it;
• nominate a person to exercise these rights on your behalf if you die or become unable to act;
• complain to us first, and then to the Data Protection Board of India.

Write to rights@sirajebookspublications.com with the subject "Data request". We will acknowledge within 7 days and answer within 30 days. Withdrawing consent for a submission means we stop assessing that manuscript; it does not undo steps already taken, and it does not affect a signed author agreement, which has its own termination terms.

8. Children

Our publishing services are for adults. We do not knowingly collect personal data of a child under 18 without verifiable parental consent. If you believe a child's data has reached us, write to the address below and we will delete it.

9. Security and breaches

Access to submission and author records is limited to the people who need it, held under account-level two-factor authentication, and transmitted over encrypted connections. No system is perfectly secure; if a breach affects you, we will notify you and the Data Protection Board of India as the Act requires.

10. Grievance and contact

Data protection queries and grievances: rights@sirajebookspublications.com, marked "Grievance". A designated grievance officer will be named here once the company is incorporated and the appointment is recorded. If you are not satisfied with our answer, you may complain to the Data Protection Board of India.

This policy will be reviewed whenever we add a service that changes what we collect, and at least once a year.